Administrator

Project Administrator

Location: Cork, Ireland

Duration: 12 months

Hours: 39 hours per week (full time on-site)

Imagine your next project as a Project Administrator, working at the forefront of cutting edge work and technology with one of the leading Pharmaceutical companies in the world!

roles and responsibilities

Responsible for the planning and execution of project-related workshops and events. This will involve: 

• Flawless event planning and execution of critical workshops and meetings to enable successful communication and delivery of key project milestones.

• Weekly & Monthly Meetings (e.g. Core Team, Sponsors, Stakeholders, Town Halls, etc.)

• F2F meetings, VIP Visits, offsite days, team buildings events

• Support collection of input for the Meeting & Communication Decks

• Lead / Host / Screen share during interactive workshops and meetings virtually or in person

• Collaborate and partner with vendors (e.g. consultants, external venues, catering etc.) in order to achieve optimal delivery of services required.

• Stakeholder management and facilitation of adhoc logistical requirements of critical project personnel.

• Lead / Host interactive workshops and meetings virtually or in person.

• Collaborate with team & source gifts & merchandise as required

• Manage Core Team members calendars

how to succeed

You will have excellent communication skills, both written and verbal. You will have strong people-orientation skills, excellent attention to detail and will have exception time, resource management and organisational skills. Excellent effective, independent decision-making ability. You will also bring:

Essential:

• Bachelor’s degree

• 3 -5+ years of project coordination/planning experience 

Desirable:

• Extensive knowledge managing vendors and partnering with internal business cohorts in supporting operative events

• Demonstrated planning and execution of large-scale events virtually, internally and at external venues 

• Experience leading a diversity of events, from small or medium-sized to large events/celebrations in the firm or at external venues

• Strong commitments to making the organization feel like a great place to work for other employees